Series 5000 Non-instructional/Business Operations

In accordance with Section 203-d of the New York State Labor Law, the District shall restrict the use and access to employee personal identifying information. As enumerated in law, “personal identifying information” shall include any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individual’s identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.

The District shall not unless otherwise required by law:

a) Publicly post or display an employee’s social security number;

b) Visibly print a social security number on any identification badge or card, including any time card;

c) Place a social security number in files with unrestricted access; or

d) Communicate an employee’s personal identifying information to the general public.

A social security number shall not be used as an identification number for purposes of any occupational licensing.

An employee shall have access to this policy, informing them of their rights and responsibilities in accordance with Labor Law Section 203-d. District procedures for safeguarding employee “personal identifying information” shall be evaluated; and employees who have access to such information as part of their job responsibilities shall be advised as to the restrictions on release of such information in accordance with law. The District shall inform its employees of their rights hereunder by maintaining this policy on the District’s website and by also providing this policy to an employee who specifically inquires, in writing, as to his/her rights hereunder.

Labor Law Section 203-d

Adopted October 26, 2015

Revised January 7, 2025